Keep your finances on track with friendly, professional bookkeeping.
Our bookkeeping services are designed for small business owners, sole traders, and freelancers in the UK who want to save time, avoid compliance headaches, and get clear insights into their finances. Bookkeeping is the foundation of every successful business – it’s all about recording and organizing your day-to-day transactions so that everything is accurate, up-to-date, and ready for tax time.
Unlike general accounting (which focuses on interpreting financial data and filing year-end accounts), bookkeeping handles the daily details – logging expenses, sending invoices, reconciling bank statements, and managing receipts. We know these tasks can be time-consuming and confusing, especially with UK regulations and taxes. That’s where EVLAteam comes in. Our goal is to take the stress of bookkeeping off your shoulders so you can focus on growing your business, while we ensure your records meet all HMRC requirements (you’re legally required to keep business records for 6 years).
Why Good Bookkeeping Matters
Keeping accurate financial records isn’t just about being organized – it has real benefits for you and your business:
Stay Compliant and Avoid Fines: The UK has strict rules for record-keeping and tax filings. Missing receipts or misreporting VAT can lead to costly penalties. Our bookkeeping service makes sure nothing falls through the cracks, from correctly logging every expense to meeting HMRC deadlines for VAT and payroll filings. (Did you know poor record-keeping can even lead to director disqualification? We’ve got you covered.)
Save Time and Reduce Stress: Many entrepreneurs dread the pile of receipts and the tedious task of updating spreadsheets or accounting software. With EVLAteam handling your books, you’ll reclaim hours each week. No more last-minute scrambles to update accounts – we keep everything current in real time.
Know Your Business’ Health: Up-to-date books mean you can quickly see how your business is doing. We provide regular reports (e.g. monthly profit & loss statements or cash flow summaries) so you always know where you stand financially. Timely information helps you make informed decisions (like whether you can afford a new purchase or if you should set aside more for tax).
Smooth Tax Filing & Year-End Accounts: When bookkeeping is done right, preparing year-end accounts or self-assessment tax returns becomes much easier. All your income and expenses will be neatly recorded and categorized. Come tax season, you or your accountant won’t be sorting through a mess – everything needed is already in place, minimizing errors and stress. (And if EVLAteam is also handling your accounting, our bookkeeping work feeds directly into a hassle-free year-end process.)
In short, professional bookkeeping gives you peace of mind. You’ll know your obligations are met and your business finances are under control, without sacrificing your own time and sanity.
Our Bookkeeping Services – What We Do for You
EVLAteam offers comprehensive bookkeeping support tailored to the needs of sole traders, freelancers, and small limited companies. We understand that each business is unique, so we’re flexible in how we work together. Here’s what our bookkeeping service typically includes:
Recording Every Transaction
We take care of logging all your business transactions – sales, invoices, receipts, bills, bank transactions, etc. This includes categorizing expenses properly (so you claim all allowable costs) and keeping sales records in order. Whether you have a shoebox of receipts or digital records, we’ll organize and record them accurately.
Bank Reconciliation
No more wondering if your accounts match your bank statements. We regularly perform bank reconciliations to ensure that every pound in or out is accounted for. This catches any discrepancies early and gives you confidence that your reported figures are correct down to the penny.
Invoicing and Accounts Receivable
If needed, we can help manage your invoicing – recording customer invoices, tracking who has paid and who hasn’t, and even sending invoice reminders upon request. Keeping on top of your receivables means better cash flow for you.
Accounts Payable
We log your supplier bills and expenses, so you always know what needs to be paid and when. We can prepare aged creditor reports so you have a clear picture of upcoming outgoings. If you like, we’ll also flag any approaching due dates to help you avoid late payment fees.
VAT Management (if applicable)
If your business is VAT-registered, we’ll handle all the VAT-related bookkeeping. That means tracking input VAT on purchases and output VAT on sales throughout the quarter, and preparing your quarterly VAT Return for HMRC. We ensure your VAT records are Making Tax Digital compliant and submit the returns on time, so you never worry about missing a VAT deadline.
Payroll Services (if needed)
For businesses with employees – or directors on payroll – we offer complete payroll services. We’ll run your payroll monthly or weekly as required, calculate PAYE income tax and National Insurance, and provide payslips. All RTI submissions to HMRC are handled for you, and we’ll take care of annual forms like P60s and P11Ds. (See the Tailored Packages section below – payroll is included if you need it, and left out if you don’t.)
Regular Financial Reporting
As part of our service, you’ll receive periodic reports that summarize your financial performance upon request. We can provide monthly profit & loss statements, balance sheets, and cash flow reports so you can monitor trends. We can also schedule review meetings (online or in-person) to go over the numbers and answer any questions. Our goal is for you to always feel in control and informed about your finances.
Support and Advice
Have a question about a transaction or an expense you’re not sure you can claim? Need guidance on how to record something unusual? We’re just a phone call or email away. EVLAteam prides itself on friendly, unlimited support – you’ll have a dedicated bookkeeper who knows your business and can provide prompt answers.
Cloud Accounting Software
We work with modern accounting software to make bookkeeping efficient and transparent. If you already use a platform like Xero, or FreeAgent, we’re happy to work within it – our team is experienced with all popular software. If not, we can maintain your records in our system and share reports or give you access to a cloud bookkeeping tool.
Tailored Packages to Fit Your Needs (VAT or Non-VAT, Payroll or Not)
One size does not fit all when it comes to bookkeeping. We offer tailored service packages depending on whether or not you’re VAT-registered, and whether you have employees (requiring payroll). This way, you only pay for the services you actually need – nothing more, nothing less.
Many large accountancy firms bundle everything into one package (often making you pay for things like VAT returns even if you’re not VAT registered). At EVLAteam, we think that approach doesn’t make sense. We’ve designed our packages to be flexible and cost-effective.
Each package comes with fixed monthly pricing so you can plan your finances. No hidden charges or surprise extras – we discuss your needs upfront and set a flat monthly fee. For example, if you’re a freelancer not registered for VAT, you’ll pay less than a growing VAT-registered company with several employees, because the scope of work is smaller. This tailored approach keeps our fees fair to you.
Non-VAT Registered Bookkeeping
- £60
- £90
VAT Registered Bookkeeping
- £82.50
- £115
Compare Packages & Pricing
Why Choose EVLAteam as Your Bookkeeper?
When it comes to managing your day‑to‑day finances, you deserve more than just software or a generic service. Here’s what makes EVLA Team the perfect partner for your bookkeeping needs:
- Personalised, Dedicated Support
You’ll work with the same friendly, experienced bookkeeper every time—someone who knows your business inside out. No call centres, no passing you between teams: just a single point of contact who answers your questions promptly and proactively.
- Flexible, Modular Packages
We tailor our services to exactly what you need—whether that’s basic transaction recording, VAT returns, payroll, or all of the above. You only pay for the features you use, and you can upgrade or scale back at any time as your business evolves.
- Full-Service Bookkeeping (Not Just Software)
We are not just supply you with a platform and expect you to do the data entry yourself. With EVLAteam, we handle the entire bookkeeping process on your behalf—recording transactions, reconciling accounts, and generating reports—so you can focus on running your business.
- Proactive Compliance and Peace of Mind
We stay up to date with all HMRC requirements—Making Tax Digital rules, VAT deadlines, payroll submissions, and more—so you never miss an important filing or risk a penalty. We’ll send you timely reminders and ensure your records are always audit‑ready.
- Clear, Jargon‑Free Communication
Complex financial concepts are our day job—explaining them clearly is our speciality. We’ll keep you informed in plain English, so you understand your numbers and feel confident in every decision.
- Transparent, Predictable Pricing
Say goodbye to surprise bills. We agree a fixed monthly fee upfront based on your chosen package and transaction volume. That fee covers everything: software access, submissions, reports, and unlimited support.
Frequently Asked Questions about Bookkeeping
We understand you might have some questions. Here are answers to a few common questions we hear from freelancers and small business owners regarding bookkeeping:
What’s the difference between bookkeeping and accounting? Do I need both?
Bookkeeping is the daily recording of financial transactions – it’s all the detail work of tracking money in and out, keeping receipts, and maintaining ledgers. Accounting takes that compiled data and analyzes it for the bigger picture – think annual financial statements, tax returns, and financial strategy. In simple terms, bookkeeping is the groundwork that good accounting is built on. Most businesses need both functions.
At EVLAteam we offer separate Accounting services (for year-end accounts, tax filing, financial advice, etc.) and Bookkeeping services (this page) for day-to-day records. You can use our bookkeeping service on its own, but many clients opt for both – we’ll keep your books in shape throughout the year and then handle your annual accounts and taxes seamlessly. If you already have an accountant, that’s fine too – we’re happy to do the bookkeeping and cooperate with your accountant at year-end.
I use accounting software (like FreeAgent/Xero). Why would I need a bookkeeper?
Using accounting software is great – and we encourage it – but software is just a tool. Someone still needs to regularly enter data, categorize it correctly, and make sure it aligns with reality. This can be tedious, and if you’re not a finance professional, you might not be sure how to classify certain transactions or fully utilize the software. That’s where a bookkeeper comes in. We can either take over managing your software for you (ensuring every transaction is input and reconciled) or we can guide you on how to do it properly. Think of it this way: software can automate calculations, but it won’t magically know that, say, your new laptop should be logged as a capital asset and depreciated rather than a simple expense – a bookkeeper’s expertise is needed to apply the right accounting treatment.
With EVLAteam handling your bookkeeping, you get the best of both worlds: modern software for transparency and a human expert to make sure it’s all done right. You’ll have error-free records and all the useful reports the software can generate without having to learn the fine details of bookkeeping yourself.
My business is very small – I only have a handful of transactions each month. Can I just do the bookkeeping myself?
You certainly can, and if you’re comfortable doing so, there’s no legal requirement to hire a bookkeeper for a small business.
However, even a handful of transactions can become messy if not recorded promptly and correctly. Many small business owners start off doing it themselves and then find it’s too easy to fall behind or make mistakes (especially as the business grows).
By hiring EVLAteam, you’re investing in peace of mind. We’ll ensure that even your small volume of transactions is handled accurately and on time. Plus, we often end up saving our clients money that they might have missed – for example, we’ll remind you to log all those little expenses (mileage, home office costs, etc.) that you might forget to claim. Our service is scalable, so even if you have very low activity now, we offer low-cost packages for micro-businesses. And as you grow, we’ll be right there to expand the service as needed. In short, doing it yourself is possible, but having a professional bookkeeper can pay for itself in the accuracy, time saved, and deductions you won’t miss.
How do I provide my financial information to EVLAteam? Is everything online or can it be done remotely?
We make the process as easy as possible. We work with clients all over the UK, so we’ve set up a system to handle everything remotely and digitally (though we’re happy to meet face-to-face if you are local and prefer that!). Typically, here’s how it works:
Initial Setup: We’ll discuss what systems you use currently. If you have an accounting software or online banking, we may ask for viewer access or exported statements. If you keep receipts and invoices, you can scan or photograph them and upload to a secure shared folder we provide, or even just email them to us periodically.
Ongoing Process: Throughout the month, you can drop documents into a shared cloud folder (for example, we might use Google Drive, Dropbox, or a dedicated bookkeeping portal – whichever you’re comfortable with). Some clients forward us PDF invoices or photos of receipts in real time. Others prefer to save them up and send in one batch – we’re flexible. We can also fetch data from online sources (for instance, if you use PayPal or Stripe, we can retrieve statements, or if you have bills in your email, we can work out a system).
Communication: We’ll likely have a regular schedule (say, weekly or monthly) where we check in for any missing info. Otherwise, you send us data as you have it, and we’ll let you know if we need anything else. Everything can be done via email, phone, or Zoom. No need to print or mail documents – though if you have a box of old receipts to catch up on, you can send it to us and we’ll digitise and process them.
Reviews and Reports: After we update your books, we’ll send you a summary report or update so you know it’s done. You’ll have opportunities to review and ask questions. Essentially, it’s a very transparent and interactive process, but one where we do the heavy work. Our clients find this remote arrangement super convenient – it’s like having a virtual bookkeeper in your office, without needing to provide a physical desk!
Will you also do my taxes and year-end accounts?
EVLAteam offers full Accounting and Tax services in addition to bookkeeping – think of bookkeeping as Phase 1 and accounting/tax as Phase 2.
If you’d like us to handle your annual accounts (for a limited company) or your Self Assessment tax return (for a sole trader), we can absolutely do that as an additional service (usually handled under our Accounting package). Many of our bookkeeping clients do choose to engage us for year-end accounts and tax filings since we’re already familiar with their books. However, we keep bookkeeping as a separate service so that clients have the flexibility.
If you already have an accountant you trust to do your year-end filings or company accounts, we’re happy to work just on the bookkeeping side and even collaborate with your accountant to ensure they have everything they need. Our bookkeeping work will make your accountant’s job easier – we can provide them with a clean trial balance and well-organized records at year-end. So, the choice is yours: bookkeeping alone, or a complete package including accounting and tax. Either way, we’ll support you all the way to final filings.
How much does bookkeeping with EVLAteam cost?
We offer flat monthly fees for our packages, which are tailored to your needs (see the Tailored Packages section above). The cost depends primarily on whether you need VAT returns and payroll, and the volume of transactions your business has.
We pride ourselves on being affordable for small businesses. For example, a sole trader with low volume and no VAT can get our basic bookkeeping service at a very budget-friendly rate.
A limited company with VAT and a couple of employees will be higher, but still very competitive in the market – and remember, that includes all your VAT and payroll processing. The best way to get an accurate price is to contact us for a quote.
We’ll discuss your business’s specifics and give you a clear monthly price. There are no surprise add-ons – everything is included in that quote (software costs, submissions, support, etc.). And as a bonus, we often offer promotional deals for new clients – for instance, we might give you the first month free or a discounted initial period . Our aim is to provide top-notch service without breaking the bank for a small business.
I’m switching from another accountant or from doing it myself – how hard is it to move my bookkeeping to EVLAteam?
We strive to make onboarding quick and hassle-free. If you’re coming from another accountant or bookkeeping service, we’ll help coordinate a transfer of data. Usually, that means we get a backup of your accounting software or exports of your ledgers, plus any trial balance or reconciliations up to the switch date. We handle the technical side of importing or setting up the data in our systems.
If you’ve been doing it yourself in Excel or software, we’ll take whatever you have – even if it’s not perfectly up to date – and bring it up to professional standard. In some cases, new clients are behind on bookkeeping; if that’s you, don’t worry, we offer catch-up bookkeeping to get everything current. This might be a one-time project to clean up the past months’ records, after which we move to a regular monthly service. We’ll guide you through each step. Typically within the first couple of weeks, we’ll have reviewed your last sets of accounts, set up a bookkeeping routine, and you’ll start seeing the benefits immediately.
Switching to EVLAteam is smooth – we take care of the heavy lifting, and you can carry on with your business without interruption.
Have more questions? Or ready to get started with stress-free bookkeeping? We’re here to help. Feel free to reach out to us via phone or email, and we’ll gladly discuss how EVLAteam can support your business. With our friendly expertise on your side, you can say goodbye to bookkeeping anxiety and hello to more free time and confidence in your finances!
Get in Touch with Us
Ready to simplify your bookkeeping?
Contact EVLAteam today for a free consultation and let’s tailor a bookkeeping solution that fits your business perfectly. We look forward to being your trusted financial partner!
- Phone
01825 222 825
- Email
info@evlateam.co.uk
- Address
1a Falmer Court, London Road, Uckfield, East Sussex TN22 1HN